Executive Administrative Assistant (June 2007 – March 2011)
McEvoy & Co., Houston, TX
Provided administrative support to the Office Manager, firm partners and staff. Constantly involved with confidential information and complex projects. Significant experience with general office procedures and standard office equipment.
•Processed timely and accurate invoicing, online deposits, corporate and personal tax returns
•Coordinated daily office operations and performed various advanced administrative projects.
•Delegated coordinated projects to part time clerical personnel
•Instrumental in the conversion of new software systems
•Coordinated workflow of documents for signatures and distribution
•Managed scanning station flows, prepared, audited and distributed timesheets
•Composed and edited correspondence from dictation
•Provided support and training for new, and existing, administrative staff as needed
•Managed document storage and electronic record management systems
•Responsible for maintaining current organizational forms and directories
•Maintained supplies, inventory invoice processing and vendor relationships