ANNE MALONEY

470 East 28^th Street ∙ Brooklyn, New York 11226

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Executive Assistant

Meticulous, dedicated professional with over 15 years of experiences working with all levels of management. Proficient in PeopleSoft, Oracle, Excel (pivot tables, data filter, charts), Access, Word MS Project, PowerPoint, Outlook, Engagement Manager, Caseware, Advent, IPM, Internet Research, Type 75 wpm. Team goal oriented with the ability to multitask.

Professional Experience

Consultant 2007-2009

RSM McGladrey (Executive Assistant)

• Supported the Accounting Partners in the Audit department of a major consulting firm. Screened calls, scheduled meetings, coordinate travel, maintained the partners’ calendars, arranged transportation and performed other administrative tasks.

Trust Company of the West (Executive Assistant)

• Personal Assistant to Managing Director of a client services firm.

• Arranged travel, meet and greet clients, screened calls and performed general office duties.

Deutsche Bank (Assistant)

• Special Project Dissemination of data from the Bank’s data repository of IT application data into an Excel file.

• Compared data from month to month using vlookup and pivot tables.

• Analyzed data to determine changing status of applications.

• Adhoc project assistance.

New York University

• Data entry. Entered invoices into PeopleSoft financials. Performed batching, “vendoring “and proofing of high volume of invoices daily.

First Manhattan Company

• Assisted legal department in reconciliation of stock ownership for a pending legal action.

Focus Camera

• Customer Support Specialist: Phone and email support for ecommerce company. Dealt with various customer support issues using discretion and tact to resolve customer problems.

Senior Financial Analyst 1998-2006

Securities, Industries Automation Corporation (SIAC), Brooklyn, NY

Analyzed business unit that managed 200 million in assets and 1,000 employees.

• Handled invoice approval, management reports and budgeting for 50 plus consultants.

• Maintained highly complex Microsoft Access contract staff database.

• Prepared budget for data processing and successfully entered data into PeopleSoft program.

• Created and maintained MS Project database to track budget changes.

• Developed queries in PeopleSoft for analytical reporting and accrual processes.

• Earned extra incentive award due to exceptional performance of assigned duties.

• Updated project reporting process to assure ease of use by preparer and greater understanding by management.

• Took on additional workload due to 75% reduction in staff while maintaining production levels and meeting tight deadlines.

• Used pivot tables as and in variance analyses and other financial reporting.

• Worked with a pivot tables shared document to track software budgeting.

Licensed Real Estate Agent 1996-1997

Fillmore Real Estate/Century 21

Residential sales in Brooklyn, New York. Sold four properties in a highly competitive seller’s market. Used telemarketing and self-promotional tools to generate sales.

Office Manager 1989-1996

Bovis, Inc., New York, NY

Managed office for onsite Construction Management firm overseeing major renovations to the Metropolitan Museum of Art.

• Managed daily office operations.

• Composed and prepared correspondence and special reports.

• Prepared bid packages and contracts.

• Purchased and oversaw maintenance of office equipment.

Administrative Assistant 1986-1989

Castro-Blanco, Piscioneri & Associates, Architects, New York, NY

• Accurate and timely transcription of technical specification for use in bidding packages.

• Interacted with sales and service representatives.

• Successfully juggled receptionist duties with secretarial duties.

• Earned several merit raises due to diligence and dedication to assignments.

Administrative Assistant 1985-1986

Business Research Publications, New York, NY

• Dictaphone transcription.

• Daily contact with international customers.

Money Position Clerk 1980-1985

Bank of Boston International, New York, NY

• Maintained bank’s nightly required reserves at Federal Reserve Bank.

• Processed dividend payments for financial instruments (stocks, bonds, etc).

Education

New York Institute of Technology

• Bachelors of Science, Business Administration (Finance Concentration) Summa Cum Laude

Fashion Institute of Technology

• Associates of Applied Science, Fashion Illustration

Memberships

Golden Key International Honour Society