Stacy E. MartIAn
PROFESSIONAL HISTORY:
Feb-95 to Aug-08 - Harder Mechanical - Portland, OR - A/R/Billing Supervisor/Job Cost
Responsibilities:
A/R and Billing included supervision of a staff of 4, preparation of T&M and Firm Price billings per unique contract requirements, posting of invoicing and cash receipts, bank and customer account reconciliations, purchase order and inventory verification, disbursements, finance charges, rebates, credits and debits, weekly assessment of aging accounts and successful collection of past due payments, Year/Month End closing procedures, customer service and field support. Job Cost consisted of all system maintenance such as setting up new jobs, balancing phased budgets, GL and/or job adjustments, weekly cost analysis of open jobs and applied necessary changes to the budgets or contracts to accommodate for any weekly costs, preparing comparison of expense to budget reports for executives and project managers. Performed “soft” and “final” closure of completed jobs and exported purged data to Access for archived storage. Reported to the Controller and Chief Financial Officer and assisted with an assortment of projects, including filling in for other departments, including backup for the phones, clerical assistance for management, the weekly payroll process for 800-1000 Craft Union and accounts payable invoice coding, processing and approval of subcontractor invoices per contract requirements.
Accomplishments:
Implemented company’s first standardized billing procedures and increased productivity by more then 50%.
Prepared for and represented the company with external and internal audits including multiple State Sales and Use Tax, extensive customer audits prior to release of final payments, Year-End internal audit.
Researched account transactions and skillfully recognized and resolved discrepancies.
Created custom financial reports for the company’s specific needs using Crystal Reports, Excel and SQL procedures
Processed Government Contracts with OCIP and Certified Payroll requirements.
Oct-91 to Jun-94 - M. Cutter Company - Vancouver, WA - Administrative Assistant
Responsibilities:
All front desk duties including answering and disbursing calls, coded and posted AP invoices, maintenance of petty cash, balanced time and assisted with processing weekly labor, mail distribution and general office duties and assistance.
Accomplishments:
Designed and formatted all templates for invoices, time-sheets, bids, purchase orders and subcontracts when company replaced typewriters with computers, saving costs previously spent buying special carbon forms that were mainly handwritten.
Compiled and verified labor hours and materials purchased for Time & Materials billings.
May-90 to Sept-91 Howard S. Wright - Vancouver, WA - Project Secretary
Responsibilities:
All front desk duties including answering and disbursing of calls, typing of all correspondence, maintenance of petty cash, mail distribution, provided support to project manager, drafters and engineers and all other jobsite administrative assistance.
Accomplishments:
Maintained Project Subcontractor Status Report, which included monitoring proper execution of all Subcontract Agreement paperwork including liability/workers comp insurance, progress billings and partial/final lien waivers.
SKILLS & QUALIFICATIONS:
Notary Public Oregon/Ten key-by-touch/60 wpm
Highly proficient with Viewpoint Construction Accounting Software (also Timberline & QuickBooks)
Certified Advanced Crystal Reports / SQL experience including stored procedures
Microsoft Certified Advanced Excel / Certified Access / Microsoft Word / Outlook
Able to multi-task and balance competing priorities and thrive in deadline-driven environments
Results-driven with exemplary planning and organizational skills along with a high degree of detail-orientation
Conscientious go-getter who is dedicated, and committed to professionalism
